plastemartjobs.com Email: jobs@plastemart.com, hr@plastemart.com Download Date: 2/5/2025 6:34:09 PM ________________________________________________________________________________________ RefNo: CA - 33115 Gender: Male Age: 31 Designation: Executive Assistant and Administrator Highest Education Level: Masters - Degree Preferred Location: Mumbai Education Details: Mumbai University Commerce M.Com. Mumbai 2016-17 1st Class Nalanda College Commerce T.Y.B.Com. Mumbai 2014-15 1st Class Nalanda College Commerce H.S.C. Mumbai 2011-12 1st Class Pragati Vidyalaya School S.S.C. Mumbai 2009-10 1st Class Special Subjects in H.S.C.:- Maths, Accounts Special Accounts in T.Y.B.Com:- Accountancy & Finance, Export Skill Sets: Ms Office (Word, Excel, Power Point), Tally Advance Excel (V-Look Up, pivot table, Text) Zoho CRM and Salesforce, SAP Work Experience: 11.1 Work Experience Details: Executive Assistant and Administrator From - 1st July, 2021 to till date. Company Profile- a young start-up, bringing a one-of-a-kind on-demand platform for astrology, planetary mediation, and Ayurveda globally Job Profile- Executive Assistant: - Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives calendars and set up meetings Take minutes during meetings Make travel arrangements i.e. Domestic flight or IRCTC ticket reservation Track and Update daily expenses and prepare weekly, monthly or quarterly reports Oversee the performance of other clerical staff Act as an office manager by keeping up with office supply inventory Handle phone correspondence, and drafting emails and letters Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Administrator Coordinate with the Onboard team to provide our platform to Astrologers and Ayurvedic Doctors After the Selection of Astrologers and Ayurvedic Doctors, Coordinate documentation with them and verify the documents and prepare Agreements (i.e. Offer Letter) and explain the terms and conditions if needed. Send Agreement and onboard Astrologers and Ayurvedic Doctors Maintain Excel Sheet of Astrologers and Ayurvedic Doctors Plan purchases and sales orders Negotiate procurement with suppliers Coordinate budget, services, equipment and commodities within the companys policy and procedure Create reports for business expenses, financial records and audits Conduct general and clerical office tasks Analyse and coordinate the supply chain of the business Liaise with relevant corporate personnel at all levels Create and update records and databases with personnel, financial and other data Track stocks of office supplies and place orders when necessary Submit timely reports and prepare presentations/proposals as assigned Assist colleagues whenever necessary Executive Assistant cum Administrator From- 1st March, 2019 to 31st May, 2021 Company Profile- leading Manufacturer, Supplier of Insecticides, Fertilizers,Pesticides Job Profile- Executive Assistant cum Administrator: To Create minutes during meetings Maintain calendar, plan appointments and organize meetings Make travel arrangements i.e. international flight or IRCTC ticket reservation Handle phone correspondence, and drafting emails and letters To check the availability of products in our inventory before you place an order To check mail on daily basis regarding stock of pesticides like the status of Chlorpyrifos technical Dimethylformamide, Dispersed Yellow 3, Propanol, Propoxur 20% EC liquid, PYRETHRUM 2% EXTRACT, PROPOXUR TECHNICAL, PVC Resin, PYRETHRUM 2% EXTRACT, SOLFAC, TEMEPHOS 50% EC from factory office Performing general bookkeeping duties, like invoicing, recording, cash receipts, making deposits at the bank, reconciling accounts and updating tally accounting software logs and back-office work Preparation of MIS reports on a daily, weekly, monthly basis Display efficiency in gathering market and customer info to enable Research this market and related products with the help of ecommerce portal site Such as Indiamart, Trade India site To make quotation and make an invoice Negotiation regarding variations in prices, delivery and customer specification Coordinate approval processes of all account payable invoices Check the quantities of goods on display and in stock Dispatched coordination of products Following up on the quotations and with clients for Outstanding payment and orders To do calculation of H.R.A., any other allowance and update in salary/pay slip To make appointment Letter, Offer Letter and office-related letter if required To handle Essl software for attendance records maintain records of attendance sheet in excel as well for calculation of present, absent days and sick leave To handle Petty cash Online Government Tender: - Experience in handling government sector online tenders Sourcing tenders from various government/corporate websites on daily basis Handling the entire Tender from registration of inquiry till finalization of the order Update the products and services on GeM portal on daily basis i.e.MSME, NSIC, and similar other govt. bodies Procurement Support Discover profitable suppliers & Negotiate with vendors to secure advantageous terms Prepare accurate and complete purchase orders for supplies Administrator From- 1st February, 2017 to 31st December, 2018 Transcare Solutions LLP. (Medical Equipment Pvt Ltd) at Andheri (W) Job Profile- Role and Responsibility as Executive Assistant cum Administrator Fix Appointment and meeting of Director Create minutes during meetings Maintain calendar, plan appointments and organize meetings. Make travel arrangements i.e. international flight or IRCTC ticket reservation Handle phone correspondence and drafting emails and letters Handle sales inquiries Send mail reply to new customers and send a quotation Following up on the quotations and with clients for payment and orders Outstanding payment follow-up of client Daily MIS report of the delegation Preparation of MIS reports on a daily, weekly, and monthly basis.. Independently conduct all the functioning of back-office work to ensure maximum satisfaction by achieving proper work at the proper time. Prepare multiple reports, working with formula, pivot tables, pivot charts, and various others. Responsible for other administration related i.e., Utility payment, Courier, if any. Collated, analyzed, and documented the companys quarterly and half-yearly performance details. To check the availability of products in our inventory before you place an order. do the calculation of H.R.A., any allowance, and update in salary/pay slip To make an appointment Letter, Offer Letter, and office-related letter if required Process Payroll, Electronic deposits i.e. online transfer of salary of all employees or to make cheque of salary and update in excel Role and Responsibility as Sales Coordinator: - Coordinate sales team by managing schedules, filing important documents and communicating relevant information Ensure the adequacy of sales-related equipment or material Respond to complaints from customers and give after-sales support when requested Store and sort financial and non-financial data in electronic form and present reports Handle the processing of all orders with accuracy and timeliness Inform clients of unforeseen delays or problems Monitor the teams progress, identify shortcomings and propose improvements Assist in the preparation and organizing of promotional material or events Sr. Officer - Key Research Analyst:- Extensive internet research to find out relevant data Company mapping - Conducting Market research by identifying new leads, potential, new industries, and segments Perform secondary research using Google & LinkedIn for generating Business Leads and using ECommerce portal site such as Just dial for gather B2C customers Bank Assistant Manager- CSO From 1st February, 2016 to 31st December, 2016 ICICI Bank Ltd at Andheri East Job Profile- Handling day-to-day banking operations Processing customer request forms RTGS, NEFT, Transfer in A2A (ICICI bank to ICICI bank account transfer), demand draft, cash deposit and withdraw slip posting (if has the authority of posting vouchers) Processing account opening forms, transfer of another branch account, debit card issue, remittance, stop payment, debit card hot-listing Handling customer queries Other cross sales (actually it's all about sales only) Pitch the customer for all banking products like Savings account Current account Credit card Personal loan, Car loan Junior Accountant cum Admin From 1st Jan, 2014 to 31st Dec, 2015 Stern Ingredients India Private Limited (FMCG German Based Company) Job Profile- Understand the needs of your business customers Receiving telephone calls and reply and coordinate via emails regarding product prices Check the quantities of goods on display and in stock in the factory Make accurate, rapid cost calculations and provide customers with quotations To make quotation and make an invoice Handling checks and daily check reconciliation statement Rarely to do GST entries in Tally Software in absence of accountant To make Order Letter or quotation To make Confirmation letter after approval of quotation or order letter To make invoices of Customers and sample letter Payment follows up with Customer Passing of Credit Note & Debit Note Entry in Tally ERP 9 Inventory Inwards through Delivery Challan in Tally ERP 9 To do Bank Reconciliation To make Final report till as on date of Sales and collection and to give to Manager To handle Petty Cash of H.O. , Branch and foreign colleagues To Cooperate with our Sales and another account department for purposes and other expenses and income as well as dispatch coordination of product sample from factory and Office at Germany Chart the different time zones and share the burden when scheduling conference calls with your international colleagues ________________________________________________________________________________________