plastemartjobs.com Email: jobs@plastemart.com, hr@plastemart.com Download Date: 2/5/2025 6:31:28 PM ________________________________________________________________________________________ RefNo: CA - 36464 Gender: Female Age: 38 Designation: Executive Secretary Highest Education Level: Masters - Degree Preferred Location: Mumbai Notice Period: 30 Days Education Details: MBA in Human Resource Management from Welingkar Institute of Management, Mumbai, 2016 Bachelors in Arts from University of Kota, Rajasthan, 2012 Diploma in Executive Personal Assistance from Davars College of Commerce, Secretarial Studies & Services, 2011 Diploma in Computer Application from Cyber Info. Institute of Information Technology, Kota, 2004 Skill Sets: English Typing 40 w.p.m. M.S. Office Suite (Microsoft Word, Excel, PowerPoint) iOS Devices Advanced Excel HTML, Internet and other social Media web platforms Work Experience: 17.7 Work Experience Details: Executive Secretary From - Feb 19 to till date Company Profile - Digital engineering and cloud transformation company. Job Profile - Managing an extremely active calendar of appointments along with handling high-profile guests Preparing a variety of correspondence in regards to: Completing a broad variety of secretarial tasks including travel arrangements, visa formalities, efficient coordination with the travel team, hotel bookings along with car arrangements and Forex ; Unifying travel logistics and client meetings for team members who report to the Senior Management (CFO, CEO and MD) Administering lodging arrangements for all Board Members and ELT Members Governing timely payments and membership renewals Exhibiting excellence in managing client contacts / databases and ensuring accurate and timely input of new client contacts Shouldering Secretarial/clerical duties such as documenting, photocopying, faxing, mailing, and managing filing systems Rendering assistance to Senior Management (CFO, CEO and MD) with various administrative activities such as preparing reimbursements and medical insurance claims Organizing client and case meetings, as well as administrative meetings (including Board meetings) by video conference (local and international) Managing the general filing system and filing all correspondence for the Reporting Managers and Team Members Directing and ensuring adequate stock with regards to office materials Filing the team's reimbursement and claims Leading the management of sensitive information in accordance to the organization data security protocol Working closely with the Senior Management professionals for delivering and/or obtaining appropriate information Delivering extensive administrative support along with communication & coordinating efficiently with the team members for resolving the concerned areas thereby, augmenting the service levels Tackling high volume of calls, addressing the clients mail with tact and professionalism in a fast-paced challenging environment Participating as an adjunct member of the Executive Team including assisting in scheduling and attending all meetings Employee Engagement - Assumed total accountability for creating an environment that is conducive to the ongoing performance management & development of employees Ramping up the employee performance through managing & ensuring timely resolution of the complaints Served as SPOC for conducting training such as PoSH, IT Trainings and so on Supporting the employees through counseling and grievance handling & establishing a positive working environment Organizing events for the employees such as birthday, team lunch & dinner, offsite, festival activities and so on Pivotal role in taking feedback from the employees through various surveys along with taking strategic actions for the same Executive Assistant From - Mar 17 to Jan 19 Company Profile - Loyalty and customer relationship management services. Executive Assistant From - Nov 14 to Feb 17 Company Profile - Commodity Services Limited Personal Assistant From - Oct 13 to Nov 14 Company Profile - Mahendra Brothers Exports Pvt. Ltd Personal Secretary From - May12 Apr13 Company Profile - Garnet Interiors Pvt. Ltd Personal Secretary From - May 12 to Apr 13 Company Profile -Garnet Interiors Pvt. Ltd. Front Office Executive From - Dec 09 to Feb 11 Company Profile - Reliance Communications Office Assistant From - Jul 06 to Sept 09 Company Profile - Nokia Company ________________________________________________________________________________________