• Gender: Male
• Age: 53
• Designation: Executive Assistant
• Highest Education Level: Diploma
• Preferred Country: India
• Notice Period: 30  Days
• Preferred Location: Mumbai
• Work Experience: 11.9 Year(s)

Education

Diploma in Computer Mngt.

Skill Sets

• MS office-2019 Version and Windows-10. – (Excel, Word, PowerPoint presentations)
• Data Analysis, Data Management, Data reconciliation, Reports making and Presentations, etc.
• Formatting, Formula’s in Word/ Excel, H/V-lookup, Pivot Charts, Graphs, Mail merging, Bulk emailing, MIS skills, etc.
• English / Marathi / Hindi Typing; 45 W.P.M. With 99 % accuracy.
• SAP and ZOHO PEOPLE software, Outlook/Gmail emailing, Google data researching, Social media, Govt. professional
sites, etc.

Work Experience

Executive Assistant
From Sept 2018 to April 2019.
Company profile- Service Provider of mobility solution, sap business one prodi-g solution & sap business one solution

Job profile-
Managing the Director's diary, calendar, new appointments, client relations, attending calls, and emails of the Director.
Taking dictations, drafting emails, letters, agreements, Legal contracts, NDA’s and business correspondence, etc.
Fix up the calls, new appointments, meetings, welcome Clients, Guests, and Visitors, and send them meeting invitations.
Collection of weekly Projects, Plans, and Deliverables from the HOD and management people every Monday morning.
• Organize meetings, prepare MOM, attend calls, book conference rooms, maintain employee P_files and documents.
• Analyzing Databases and Reports provided by HOD/ Management team and present to the Director weekly.
• preparing and delivering presentations, business reports, preparing proposals, budgets, and business forecasts, etc
• Preparing Technical budgets and stocks inventory, and various financial statements to submit to the Director weekly.
• Maintaining staff, management, clients, vendors vendors’ confidential database papers in Excel/MIS tracker system.
• Organizing Internal events, employee engagements programs, sending notification emails, and interactions, etc.
• Liaising with staff, management people, suppliers, vendors, and clients timely for smooth functioning.
• Liaising with various Govt. officials / local bodies with confidentiality on behalf of the Director.
• Processing Visa, booking Air / IRCTC tickets, hotels, accommodation, cars, etc. for the Director and management people.
• Google research for new business opportunities, outsourcing clients, services, and government Tenders, etc.
Google searches for various online quotations for Flight / IRCTC / Rental office / Hotels / Cars / IT-Spares / Insurance
policies like Mediclaim / Overseas Travel insurance / Asset, Instruments and office protection Insurances, etc.
Assisting HR Manager with CV’S scheduling interviews, joining formalities, and on boarding to exit formalities, etc

ADMINISTRATIVE RESPONSIBILITIES
Taking care of official administrative expenses, maintaining office/house assets, property protection Like Insurances,
AMC and services contracts, and processing vendor bills, etc.
Taking care of whole office administration like electrical, AC, fans, furniture, telephone, EPBX, pantry, etc.
Maintaining documentation, In/Outwards, couriers, and reports by electronic filing systems confidentially,

Executive Assistant
From March 2017 to March 2018
Company profile- boutique business law ?rm

Job profile-
Maintaining Partners’ diary for daily appointments, meetings, calls, conferences, events, and to-do lists.
Blocking and managing Partners outlook/Gmail calendar for upcoming, fixed, or tentative appointments, meetings, calls,
events, and invitations, etc.
Fix up the appointments, meetings, calls, and invitations with national and international clients via emails and calls.
Sending Reminders to Partners, to an internal department, lawyers, and associates about calls, meetings, and events.
Handling partners official email accounts to make them notice urgent emails, calls, meeting-related urgency daily.
Maintaining and keeping a track of Partner's time-sheet in the software system and filing confidential letters and papers
timely.
Processing documents for Partners and Lawyers VISA for their international personnel as well as official trips.
Data and Reports analysis, management, and reconciliations provided by the Management team members.
Managing domestic/International Itinerary for Partners, lawyers like Air tickets, Hotel, Stay, Car, etc.
Maintain Partners tracker of out-of-pocket expenses related to meetings and business trips, client’s contract, and
agreement papers, handling courier, and dispatching documents.
Assisting Partners in submitting the weekly deliverable reports, maintaining business visiting cards, Xeroxing, printing
daily.
Assisting lawyers and associates in taking dictations, notes, drafting emails, typing agreements when needed.
Follow up with bankers for documentation, coordinate with recruiters, and scheduling interviews with candidates.
Google search for partners, takes prints, and scanning very confidential papers, and filing in the system daily.
Sending notification emails to Lawyers and Associates to collect some reports to be submitted to Partners.

Globe Cot yarn Pvt. Ltd. Executive Asst. to the MD Apr 14 to April 16 2 Years Contract Ended

Disney UTV HR and Admin Executive Dec 12 to Dec 13
1 Year Contract Ended

Vodafone India Ltd. HR and Admin Executive March 09 to March 12 3 Years Contract Ended