• Gender: Female
• Age: 42
• Designation: HR Manager
• Highest Education Level: Masters - Degree
• Notice Period: 30  Days
• Preferred Location: Howrah
• Work Experience: 13.9 Year(s)

Education

Masters Of Business Administration-(MBA-HR) from ICFAI(Institute of Chartered Financial Analyst Of India in 2009-2011.
Bachelor Of commerce(B.Com) from Calcutta University in 2003-2005.

Skill Sets

Master in Business Administration( Human Resource)With over 9 Years+ of Experience in Manufacturing Industry) in Recruitment-sourcing to on boarding, Conduction of Induction, Data Base Management, Personal File Management,Issuing Offer , Appointment, Promotion, Confirmation Letter ,HR Policy Formulation,Attendance and Leave Management and Over time Management,HR MIS, Different Kind Of License relating to factory or Office, Statutory Compliance, Pf and Esic Handling, Vendor Management, Engagement Activities,Payroll Handling of 800 employees, Full and Final Settlement, Administration work.

COMPUTER PROFICIENCY
Microsoft Office, REYLON Payroll Management System ,Focus Payroll Software, Finacle Payroll Software, Bio metric attendance Information System (software).

SPECIAL QUALIFICATION
HR practical training from “G.B. Vocational College”Spoken English From ”The British Institute”

Expert skills are sets in below areas:
Attendance & Leave Management
Employee Master Database Man

Work Experience

HR Manager(Manufacturing Factory)
Period- January’21 to till date
Company profile- leading Exporter, Manufacturer, Supplier of Woman's wear garments , party wear, dress material

HR and Administration Manager
Period- Sep’18 to sep’20
Company profile- Garments Manufacturing Factory

Factory HR Manager
Period- Jan 2017 to August 2018
Kothari Hosiery Factory Pvt Ltd.

Factory HR & Admin Manager
Period- June’11 to December’16
Devanshi Sarees Pvt. Ltd.


Job profile-
Phase-1: Recruitment & Induction:
Successful running of the entire end to end recruitment and starts from joining formalities to issuing offer letter and Appointment Letter, Confirmation Letter, termination letter.
Conducting on boarding procedure.
Conducting orientation sessions for newly selected employees and helping them to complete their formalities. Supervising the induction of new recruits into the organization
Monitoring new employee’s progress (performance) on the role assigned to them in coordination with the concerned departmental heads and thereafter confirm employee if probation period found suitable
Verification of all documents of the candidates.
Reporting periodically on the status of job vacancies, which are under process
Phase -2: HRM
Interfacing with Head of Department (Human Resources) for Making and implementing HR Policies.
Involved in annual goals and plans for the HR Department.
Preparing Job Profile of employees.
Maintain database management of all labors and staffs in soft copy and in hard copy
Maintain personal file of every employees
Handel Whole factories HR Matter and handle near about 800 employees.
Phase-3:Attendance& Leave Management
Maintain attendance register of all factory labors and staffs from bio-metric machine.
Maintain Over Time Register, night sift register and Leave register.
Phase -4:Compensation& Benefit & Payroll Management
Opening of Salary Acct of new joiners coordination with Bank
Salary structuring for new joiners & existing employees(CTC Breakup and salary breakup)
Compile employee time, production, and payroll data from time sheet and other records.
Preparation of salary and Wages sheet of near about 800 employees in payroll Software, (after calculating PF, ESIC ,PTAX ,Advance and other deduction). Send the details of Salary and Che-ques in to bank.
Prepare Weekly Wages sheet for Daily basis workers and pcs rate workers.
Handling salary related issue /grievance
Allocation of wages and salary slip.
Process and issue and employees paycheck and statements of earnings and deductions
Calculation of any arrears payments
Calculation of Bonus for all Factory Labor and for staffs.
Complete, verify and process forms and documentation for administration of benefits such as pension plans, PF .
Taking Exit Interview and making Full &Final Settlement for left employees.
Phase-5:Statutory Compliance's
Handling all statutory compliance's of factory.
Coordination with labor office, PF office, ESIC Office. Visiting labor office, Pf office and ESIC Office as per requirement.
Attaining PF Hearing ,Hearing from Labor Office.
Maintain Wages register as per minimum Wages Act.
Follow the Minimum Wages act as per law.
Coordination of payment of PF &ESIC , P-Tax timely.
Directly Involving in handle the PF UAN creation of new employees, Transfer of Uan, KYC updation, UAN Activation, Processed of PF Claim, Correction of any Error in PF etc.
Involving in Handle ESIC .New ESIC IP creation, Issuing E-Pahechan Card (TIC)of All Factory Labors and Staffs’ Transfer of IP, Preparation of letter for correction of any error in ESIC.
PF and Esic Monthly Challan Creation and submission.
Handle all license like trade license, factory license, fire license, pollution license
Handle contractor. making contractor agreement, issuing principle employee contractor license.
Handled whole procedure for issuing standing orders.
Phase-6:PERFORMANCE MANAGEMENT AND GRIEVANCE
Managing Appraisal process across the levels and establishing framework for substantiating Performance Appraisal system.
Facilitating for the performance review for employees including their post review feedback.
Facilitating goal-setting process for departments & employees as well.
Handling grievance of all factory labors and staffs and end it with solutions.
Phase-7:EMPLOYEE MOTIVATION
Implementing disciplinary norms & standards for minimizing violations of rules & regulations.
Annually medical examination for the workmen.
Loan facility, Provident fund, ESI, gratuity, Pension, workmen compensation for injury.
Visiting All Operation Units and conduct Audit into Facilities being provided at Units.
Maintains Excellent Relations With the Employees across the all levels
Conducting Employee Welfare Programs/picnics/birthday of employees etc
Attending in cross Functional meeting in once a week.
Phase-8:MIS
Generating Monthly man-days, overtime & employee turnover reports.
Daily absenteeism Report, Leave & Daily attendance verification.
Phase-9:ADMINISTRATIONS
Provide Support with Daily activities in every area relating to factory administration.
Represt the company in a professional manner with good client service and verbal communication skills. ensure administrative Staff is also held accountable to the same standards of conducts and provide timely and appropriate Performance feedback.
Provide administrative support and oversight of administrative staff while directly supporting business initiatives of mid and senior level management.
Review Current Operation status and send the Report to management.
Maintaining Vendor Management .Issuing Vendor Contracts, Negotiating with or vendors, finalize the Product. Responsible for payments.
Identify any new office equipment’s requirement and fulfill these as per requirement.Responsible for purchasing any kind of assets relating to office. like furniture, office equipment’s and computers etc.
Responsible for contracts with hotels, cab or any types of transport hiring.
Liaison with local bodies like police station, factory officer, corporation etc.
Responsible for maintaining housekeeping department of the factories. Responsible to keep clean whole area in factories.
Dealing with security Department. checking duty roaster of the dept. issuing sop’s of securities.
Assets maintain ace of factories. keep records of every assets.Monitor costs and expenses to assist in budget preparation
Ensure that all agreement are renewed on time. properly maintained with necessary copies kept with required dept.
Schedule and manage maintenance ,repairs across the factory.
Take care of reimbursement claims ,proper checking of traveling conveyance, telephone bills. ensure control and timely payment of the same. ,after approval from the proper authority.
Purchase printed materials and forms by obtaining equipment’s, negotiating price, quality and delivery approving invoice.
Planning and arranging meeting as per schedules, monitoring results.
Keep details of all petty cash expenses with proper approvals from factory heads and forwarding details of all expenses to accounts team.
Coordinating for incoming and outgoing parcel and courier on weekly/daily basis.
Maintaining all AMC.like Ac,camera,phone,tea machine,water machine etc. responsible for renewal of AMC.
keep the account of all materials,challan books and do payments timely.Maintaining important files and records of assets registers, general stock register..Purchasing general stationery goods every quarterly
Prepare different type of admin vouchers.coordinate with acct department for all payments purpose.
Marinating canteen department.
Ensure conform-ability of customer and clients at respective service in office premises. Implementation & maintenance of employee early exit gate pass
Coordination with law years and Visiting Court for Company’s Case Hearing Purpose.
Periodical check of all electric fitting and firefighting equipment’s. Do coordination for fire mock deal
Oversee facilities services, maintenance activities and trades persons (e.g electricians)
Organize and supervise other office activities (recycling, renovations, event planning etc.)
Keep abreast with all organizational changes and business developments
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Close monitoring with CCTV camera to ensure safety in whole factory and Office area.