Ref. No. : CA - 36967 - (HRD – with 26.8 years in Plastic Industry)

Education

MBA (Human Resources) From Madras University in 1997

B.COM From Madras University in 1995

Skill Sets

Good Leadership quality and result oriented.
Possess good managerial and communication skills.
Capable of working prolong hours.
Interpersonal relationship.
Self-managed and highly motivated with ability to lead.
Effective management by sheer guidance

Work Experience

Manager HR & Admin
From June 2023 to till now
Company Profile- Food processing company.

Job Profile-
Roles and responsibilities handled
Recruitment & Selection:
Formulated effective Manpower planning in all section to optimize the manpower cost.
Conducting Interviews of candidates and shortlist as per the requirements.
Maintain professional application database.
Planning for advertisement for Openings.
Issuing of Offer letter to the selected employee.
Issuing of Offer letter to the selected employee.
Preparation of KRA for all categories.
Policies and procedures communicated and enforced to the new hires.
New hires introduced to other employees and Management.
Enhance the Recruitment Process and eradicated the unfair practices at the time of interview.
Categorized the Manpower in regular and contract categories and contributed to turn around the unit.
Being prepared appropriate Job Description and eliminated unnecessary roles assigned in the position.
Prepared Organization Hierarchy and structured reporting system.
Increase manpower productivity in all section by effective recruitment system and additional responsibilities to administrate the plant.

Compensation & Benefits :
Salary emoluments are structured as per the Law.
Zero Cash Salary system established and on time salary payment to the employees.
Giving awareness regarding PF and ESI details of their benefits plans.
Ensuring the timely settlement of Mediclaim amount.
Updating Mediclaim Paper, addition name of family members of the eligible employees.
Updating Workmen compensation Insurance (Addition and deletion) to the Agency.
Updating Addition and deletion detail for GPA.
Implemented performance-based increment for all category employees and review
method to analysis current performance.
Preparation of Bonus Statement and forward the same to Finance Department.
Smoothly implemented the Annual Compensation Review for the management and staff Category employees every year with any major grievance.

Statutory Compliance :
Updating for New amendment of Tamil Nadu Factories Rules, 1950.
Prepared the Statutory Compliance calendar under applicable Act.
Ensuring the Completion of Form12, 15 Part-1, 15 Part-2 and 25 on Monthly Basis.
All the Licenses obtained/renewed as per the schedule.
All Statutory returns submitted with the prescribed date.
Labour Law benefits are obtained the eligible employees.
Laisoning with Police Department, RTO Office, Check Post Officials, Labour Department, Revenue Department, Electrical Department, Pollution control Board.PWD, ESI, EPF, Director of Industrial Safety and Health.
Prepared documents as per the requirement of buyer compliance audit and handled the documents independently for SA 8000 SMETA, WRAP, CT-PAT, FSSAI etc.,
Prepared CAPA and deep monitoring to close the same on time.
Registration of establishment under various applicable Laws, TN -Factories Rules, TN- contract Labour Rules.
Ensuring all Registers pertaining to Tamil Nadu Factories Rules, 1950.

Contract Labour Management :
Process and follow up to get Inter-State Migrant Work License.
Preparing Form XII (Register of Contractors).
Ensuring the Form XXVI, Form XXVII, Form XVIIII and Form XXIX on monthly Basis.
Managing large work force of contractors' workmen engaged through contractors.
Provide all required statutory facilities and making the contractors to comply with various statutory provisions applicable to them.
Ensuring Contract Labour Payment on time.
Conducting monthly meetings with contractors to see progress of Statutory compliance at site.
Ensuring safety & Welfare facilities at site for contractual workmen.
Ensuring all statutory compliance at site under various applicable Laws.
Checking of contractors' bills and ensured with statutory payment made on time.
Ensuring On time wage distribution to CL.
Ensuring safety and Welfare facilities at site for contractual workmen.
Ensuring of all statutory compliance of Contract such Annual Returns, Registration, Renewal of Registration, ESI and EPF Challan.
Ensuring all Register pertaining to TN Contract Labour Rules.

Industrial Relations & Union Handlings :
Preparation of Standing Order and get approval from authorities.
Preparation of 12/3 agreement and get approval from authorities.
Smooth Closure of Pending Legal Claims pertaining to Employees' Compensation, EPF and Group Personal Accident.
Drafting of petition/Counter statements & Verification of facts, reply to statement in respect of various disputes raised by union, workmen/contractors" workmen before various statutory forums.
Issuing absent notice, warning Letters, show cause notice, strict waring letter to errant employees.
Handling/conducting and closure of Disciplinary Cases adhering to Principals of natural justice.
Monitoring and analysing the grievance handling mechanism and taking proactive e measures to overcome.
Handling Wage and other benefits settlements with Union employee.
IR Strategy and implementation.
Creating better and productive environment for all level of employees.

Time Office
Preparing Attendance on daily basis.
Verify attendance, hours worked, and pay adjustments and post information into designated records.
Monitoring daily manpower utilization report.
Preparing Salary Statement and submit to Finance Department.
Preparation of wage statement by weekly and send to corporate office for approval.
Preparation of CTC Break up sheet on the increments granted for staff category employees.
Maintain employees' personal files up to date and retain for the appropriate length of time.
Maintaining of all training records (i.e., Health & Safety) and update as per the calendar.
Maintaining Leave records (CL/EL) of all eligible employees.
Issue Identity cards & Vehicle pass to eligible employees.

Health & Safety :
Providing Health and Safety Training to all eligible employees.
Preparing report of workplace injuries and accidents and documented.
Maintaining employees' compensation files and keep secure and separate for their personal files.
Preparation of Health and Safety Policy and update on annual basis.
Ensuring Health and Safety policy posted in conspicuous place and singed be the head of the organisation.
First Aid Stations with posted First Aid regulations.
Emergency evaluation plans and procedures established.
Bright and effective lighting installed indoors and outdoors.
Planning and execute health check-up for all employees in every year.
Ensuring availability of first Aid boxes and ambulance at site and other required places.

HR Policies & Procedures :
Preparation of relevant HR Policies and SOP for the organisation "Recruitment & Selection Policy, Attendance Policy, Performance Evaluation Policy, Employee's Welfare Scheme Policy, Domestic Travel Policy and Leave Policy Etc.,
Formation of Internal complaint committee (ICC) as per the Vishaka Act, 2003 an upkeep monitoring the progress.
Conceptualizing & Implementing of Policies of HR, Personal, IR, Welfare, strategic handling employee unrest, as per policies and the vision, mission and company's policy for Management.
Conducting employee survey for HR Policies and forwarding their suggestions to the management.
Upkeep monitoring of renewing of all policies and procedures.

Canteen & Hostel Management :
Monitoring Hostel activities of Both Boys & Girls and full fill their requirements in smooth way.
Monitoring daily basis of In and out register of Hostel Boys and Girls.
Preparing Menu card and upkeep following the progress.
Ensuring groceries available stock in Canteen stores.
Monitoring Daily head count detail of canteen user and preparing Monthly Statement.
Preparation of SOP for Canteen.
Monitoring Housekeeping lock book for maintain Hygiene.

Transport Management :
Ensuring vehicle wise Logbook.
Maintaining Calander for F.C, Insurance, Oil Service, Tyre Maintenance, Pollution Certification etc.,
Maintaining Daly Trip Logbook to ensure Diesel consumption.
Ensuring Vehicle Trip sheets.
Monitoring GPRS to ensure the speed limit.

Security Management :
Upkeep monitoring Factory Lock register.
Upkeep monitoring vehicle Movement register.
Upkeep monitoring of visitors Register.
Upkeep monitoring of security night rounds by means of providing Bio matric attendance.
Upkeep monitoring of Othe units' staff movement register.
Conducting monthly meetings with Security Agency (F.O or Brach Head) for updating our policies and progress of security improvements.

General Administration :
Maintaining overall infrastructure of Guest Houses, Dormitory, Executive Mess, Canteen, Occupational Health Centre, Transport and other administrative functions in the factory.
Ensuring Security of the factory and safety of the workers by employing various security and safety personnel.
Laison with District Administration, Revenue department, PWD, National Highways for obtaining licenses and approvals.
Conducting Committee meetings periodically & Preparation of Committee Records.
Organisation & Celebration of functions, parties, picnic & Other events of Staff.
House Keeping & Office maintenance.
Presenting of marriage gift and greeting letter on behalf company as per policy.
Preparation of Logbook and SOP housekeeping to maintain Hygiene infrastructure.
Maintain visitor pass and logbook.
Monitoring courier In and out Register for clearing bills

Performance Management System:
Reviewing of effectiveness of the performance management practices on regular basis
Ensuring performance appraisal of Management Trainees, Graduate Engineer Trainees, coordinating and assisting in annual appraisal process of all eligible
employees. Ensure Goal setting exercise in PMS within stipulated time.
Ensuring Review of goal setting exercise quarterly of annual performance.
Evaluating Quality and Quantity of Work.

Exit Formalities :
Conducting Exit Interviews for those who submit resignations.
Information generated through exit interview and update the feedback to Top Management.
Termination adherence to employment standard with respect to notice, termination pay etc,
Preparing NOC from all eligible department for Left Employee.
Preparing Full & Final Settlement after getting NOC from respective departments.
Issuing of certificate to outgoing employees.
Monitoring the de-activation of e-mail, access cards and other II devices provided to the left employee.
Ensuring the deletion details of left employee in GPA. WC etc.
Ensuring the left employees' personal files kept separately.

Policies and Procedures
Recruitment Policy
Domestic Travel Policy.
Employee Discipline Policy
Grievance Handling Policy.
Employee Leave Policy. Employee Loan Policy.
Employee Relocation Policy.
Employee Transfer Policy.
Group Mediclaim Policy.
Company Vehicle Using Policy.
IT Equipment Policy
Mobile Phone.
Laptop
Data Card
Desktop
Employee Dress Code Policy.
Prevention of Sexual Harassment Policy.
Human Resource Department Policy.
Manufacturing Units - General Admin.
Manufacturing Units - Health & Safety.
Manufacturing Units - Human Resource.
Manufacturing Units - Employee Welfare.
Employee Retirement Policy.
Policies for Garments Industries.
Broken Needle replacement policy.
Metal Free zone Policy.
Security Policy (CT-PAT).
Policies of Food Manufacturing Industries.
Personal Hygiene Policy.
Jewel Free Policy.
Dress Code Policy.
Factory Hygiene Policy.

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Future Goals

Over Twenty-Four Years (24) of experience in HR & Admin in Corporate Company with successful management and leadership experience with a reputation for meeting the most challenging organisational goals and objectives. Seeking an important and challenging HR & Admin role in the organisation, where I can put my effort to develop the Human Resources as well as the organisation.

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