• Gender: Female
• Age: 36
• Designation: Admin Executive
• Highest Education Level: Graduate - Degree
• Preferred Country: India
• Preferred Location: Mumbai
• Work Experience: 13.9 Year(s)

Education

Bachelor in Management Studies
B.Com

Skill Sets

Computer Knowledge:
MBTB (Maharashtra Business Training Board)
Tally 9.0 version
Microsoft office (MS. Word, Ms. Excel, MS. Outlook, MS. PowerPoint)

Work Experience

Admin Executive
From August 2012 – May 2020
Company profile - Offer a fully managed service portfolio that becomes the driving

Job profile -
Front desk Management:
Responding /receiving call / transfer call / call drops.
Providing proper instruction / response to the caller for their queries.
In charge of prompt pick-up and distribution of daily incoming Couriers/ faxes/documents to the appropriate staff.
Supervising to maintain cleanliness & neatness office Surroundings, Common areas, assigned areas etc.
Handling of EPBAX System

Monthly / Weekly MIS Report:
Travel Management
Pantry Stock
Stationery Stock
Assets (Crockery, Landline phones, CCTV etc.)
Repair & Maintenance
Pest Control
Petty Cash

Handling Travel Desk:
International & Domestic Flight Booking
International & Domestic Accommodation
International & Domestic Cab Booking
Visa processing

Daily Report:
Tracking daily consumption,
Order placement detail of Pantry - Tea / Coffee, Stationary, Groceries etc.
Day to day materials, ID Cards, diaries, joining kits.
Maintaining regular attendance of Employees, Housekeeping Staff, Drivers & Security Guards
Client & Meeting Management:
Internal Management meetings
Client meetings with Food arrangements (Breakfast, Lunch, Snacks & Dinner)
Provides Conference room service assistance in coordination with IT & HR team
Managing logistics arrangements during meetings or conferences for Clients & Management level.

Annual Maintenance Contract:
Stationery Material
Pantry Products
Pest Control
House keeping
Hotel corporate Tie- ups
Cabs for Pan India Services
Travel Management such as Cabs, Flights & Accommodation.

Vendor Managements:
Vendor Complains
Vendor payment issue
Vendor Services
Vendor Contracts renewal

Maintaining & updating of Contract files including start and end dates with Contract Renewals & Details of all vendors:
Hotels
Cabs
Pantry Inventories
Stationary
Housekeeping
Security

HR Activities:
Arrangement to be done for Office Activity
Vendor Management for different tasks as allotted
Taking initial round of interview
Preparing of New Joinee Kits
ID cards Maintenance
Coordination for Bank account opening for new Joinee
Documentation of New Joined employees
Sending Birthday emails
Filing & Scanning of Employee documents in Database

Day to Day Admin & HR Activities:
Maintaining of eateries for management level
Supervising of Security Guards & Office Boys
Travel arrangements for employees
Follow up with interview candidates
Corporate Stationery Maintenance
Hotel Booking Mumbai & Pune office
Purchasing material for Office
Petty Cash handling

Front Office Executive
From January 2012 – August 2012
Company profile - Web Page Designers

Job profile -
Courier coordination,
Management of the front desk / office premises & attending to the EPBAX
Maintenance of incoming call register,
Maintenance of attendance registers on monthly basis,
Attending of Phone calls,
Visitors register maintenance,
Maintenance of new contacts in Excel Host Contacts list,
Receiving of incoming courier,
Updating address in Excel courier sheet,
Handling of chats in Kayako software,
Informing employees about messages given by clients,
Arrangement to be done for 4th Friday Activity,
Bills to be checked and submitted to accounts dept.,
Checking of office cleaning in morning,
Maintaining of Stationery Stock,
Updated contacts list to be distributed,
Taking schedule of Office boys on daily basis,
Transferring of phone calls to manager on their cell phones,
Vonage system of calling,
Contact list calendar access of Director,
Card Scanning, Disa System of calling,
Speed dialing system of phones,
Emergency procedures of phone lines,
EPBX Handling,
Customer’s Co-ordination
racking daily consumption, order placement detail of Pantry - Tea / Coffee Stationary- Day to day materials

Worked as an Administration Executive in Pebbles Infra Projects Ltd.
(October 2011 – December 2011)
Handling of mails,
Handling of Front Office & Cleanliness of Office
Handling of courier registration,
Vendor Management,
Maintaining of office Files,
Maintaining of Office bills,
Maintaining of visiting cards entries of clients
Maintaining of visitors register,
Handling of EPBX [transferring Calls to seniors & Managers],
Maintaining record of outgoing calls.
Sending Mail of Invitation
Tickets & Hotel Booking

Worked as an Administration & Facilities Executive in Team 10March Architects & Graphic Designers Pvt. Ltd. For 1year (October 2010 – September 2011)
Handling of office stocks,
Handling of mails,
Handling of courier registration,
Vendor Management,
Maintaining of office property [camera, pen drive, laptops etc.],
Maintaining of Office bills,
Maintaining of employee’s daily attendance [Finger Login Machine],
Informing of absentees to HR department,
Maintaining of visiting cards entries of clients & Vendors in address book,
Maintaining of visitors,
PF person & Auditors entries in soft as well as hard copy,
Maintenance of Annual contracts [Pest Control, EPBX, Finger Login, Stationery]
Handling of EPBX [transferring Calls to seniors & Managers],
Maintaining record of outgoing calls.)

Worked as an Agent & Advisor in Max New York Life insurance company for (November 2008 – December 2009) (Internship given by college)
making life insurance policies

Professional Qualifications:
Certification Course of Entrepreneurship Development.
Certification Course of Grooming
Certification in Seminars.