• Gender: Male
• Age: 31
• Designation: Executive Assistant and Administrator
• Highest Education Level: Masters - Degree
• Preferred Country: India
• Preferred Location: Mumbai
• Work Experience: 11.1 Year(s)

Education

Mumbai University Commerce M.Com. Mumbai 2016-17 1st Class
Nalanda College Commerce T.Y.B.Com. Mumbai 2014-15 1st Class
Nalanda College Commerce H.S.C. Mumbai 2011-12 1st Class
Pragati Vidyalaya School S.S.C. Mumbai 2009-10 1st Class
Special Subjects in H.S.C.:- Maths, Accounts
Special Accounts in T.Y.B.Com:- Accountancy & Finance, Export

Skill Sets

Ms Office (Word, Excel, Power Point), Tally
Advance Excel (V-Look Up, pivot table, Text)
Zoho CRM and Salesforce, SAP

Work Experience

Executive Assistant and Administrator
From - 1st July, 2021 to till date.
Company Profile- a young start-up, bringing a one-of-a-kind on-demand platform for astrology, planetary mediation, and Ayurveda globally

Job Profile-
Executive Assistant: -
Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Manage executives calendars and set up meetings
Take minutes during meetings
Make travel arrangements i.e. Domestic flight or IRCTC ticket reservation
Track and Update daily expenses and prepare weekly, monthly or quarterly reports
Oversee the performance of other clerical staff
Act as an office manager by keeping up with office supply inventory
Handle phone correspondence, and drafting emails and letters
Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system

Administrator
Coordinate with the Onboard team to provide our platform to Astrologers and
Ayurvedic Doctors
After the Selection of Astrologers and Ayurvedic Doctors, Coordinate documentation
with them and verify the documents and prepare Agreements (i.e. Offer Letter) and explain the terms and conditions if needed.
Send Agreement and onboard Astrologers and Ayurvedic Doctors
Maintain Excel Sheet of Astrologers and Ayurvedic Doctors
Plan purchases and sales orders
Negotiate procurement with suppliers
Coordinate budget, services, equipment and commodities within the companys policy and procedure
Create reports for business expenses, financial records and audits
Conduct general and clerical office tasks
Analyse and coordinate the supply chain of the business
Liaise with relevant corporate personnel at all levels
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary

Executive Assistant cum Administrator
From- 1st March, 2019 to 31st May, 2021
Company Profile- leading Manufacturer, Supplier of Insecticides, Fertilizers,Pesticides

Job Profile-
Executive Assistant cum Administrator:
To Create minutes during meetings
Maintain calendar, plan appointments and organize meetings
Make travel arrangements i.e. international flight or IRCTC ticket reservation
Handle phone correspondence, and drafting emails and letters
To check the availability of products in our inventory before you place an order
To check mail on daily basis regarding stock of pesticides like the status of
Chlorpyrifos technical Dimethylformamide, Dispersed Yellow 3, Propanol,
Propoxur 20% EC liquid, PYRETHRUM 2% EXTRACT, PROPOXUR TECHNICAL, PVC
Resin, PYRETHRUM 2% EXTRACT, SOLFAC, TEMEPHOS 50% EC from factory office
Performing general bookkeeping duties, like invoicing, recording, cash receipts, making deposits at the bank, reconciling accounts and updating tally accounting software logs and back-office work
Preparation of MIS reports on a daily, weekly, monthly basis
Display efficiency in gathering market and customer info to enable Research this market and related products with the help of ecommerce portal site Such as Indiamart, Trade India site
To make quotation and make an invoice
Negotiation regarding variations in prices, delivery and customer specification
Coordinate approval processes of all account payable invoices
Check the quantities of goods on display and in stock
Dispatched coordination of products
Following up on the quotations and with clients for Outstanding payment and orders
To do calculation of H.R.A., any other allowance and update in salary/pay slip
To make appointment Letter, Offer Letter and office-related letter if required
To handle Essl software for attendance records maintain records of attendance sheet in excel as well for calculation of present, absent days and sick leave
To handle Petty cash

Online Government Tender: -
Experience in handling government sector online tenders
Sourcing tenders from various government/corporate websites on daily basis
Handling the entire Tender from registration of inquiry till finalization of the order
Update the products and services on GeM portal on daily basis i.e.MSME, NSIC, and similar other govt. bodies

Procurement Support
Discover profitable suppliers & Negotiate with vendors to secure advantageous terms
Prepare accurate and complete purchase orders for supplies

Administrator
From- 1st February, 2017 to 31st December, 2018
Transcare Solutions LLP. (Medical Equipment Pvt Ltd) at Andheri (W)

Job Profile-
Role and Responsibility as Executive Assistant cum Administrator
Fix Appointment and meeting of Director
Create minutes during meetings
Maintain calendar, plan appointments and organize meetings.
Make travel arrangements i.e. international flight or IRCTC ticket reservation
Handle phone correspondence and drafting emails and letters
Handle sales inquiries Send mail reply to new customers and send a quotation
Following up on the quotations and with clients for payment and orders
Outstanding payment follow-up of client Daily MIS report of the delegation
Preparation of MIS reports on a daily, weekly, and monthly basis..
Independently conduct all the functioning of back-office work to ensure maximum satisfaction by achieving proper work at the proper time.
Prepare multiple reports, working with formula, pivot tables, pivot charts, and various others.
Responsible for other administration related i.e., Utility payment, Courier, if any.
Collated, analyzed, and documented the companys quarterly and half-yearly performance details.
To check the availability of products in our inventory before you place an order.
do the calculation of H.R.A., any allowance, and update in salary/pay slip
To make an appointment Letter, Offer Letter, and office-related letter if required
Process Payroll, Electronic deposits i.e. online transfer of salary of all employees or to make cheque of salary and update in excel

Role and Responsibility as Sales Coordinator: -
Coordinate sales team by managing schedules, filing important documents and communicating relevant information
Ensure the adequacy of sales-related equipment or material
Respond to complaints from customers and give after-sales support when requested
Store and sort financial and non-financial data in electronic form and present reports
Handle the processing of all orders with accuracy and timeliness
Inform clients of unforeseen delays or problems
Monitor the teams progress, identify shortcomings and propose improvements
Assist in the preparation and organizing of promotional material or events

Sr. Officer - Key Research Analyst:-
Extensive internet research to find out relevant data
Company mapping - Conducting Market research by identifying new leads, potential, new industries, and segments
Perform secondary research using Google & LinkedIn for generating Business
Leads and using ECommerce portal site such as Just dial for gather B2C customers

Bank Assistant Manager- CSO
From 1st February, 2016 to 31st December, 2016
ICICI Bank Ltd at Andheri East

Job Profile-
Handling day-to-day banking operations
Processing customer request forms
RTGS, NEFT, Transfer in A2A (ICICI bank to ICICI bank account transfer), demand draft, cash deposit and withdraw slip posting (if has the authority of posting vouchers)
Processing account opening forms, transfer of another branch account, debit card issue, remittance, stop payment, debit card hot-listing
Handling customer queries
Other cross sales (actually it's all about sales only)
Pitch the customer for all banking products like Savings account Current account
Credit card Personal loan, Car loan

Junior Accountant cum Admin
From 1st Jan, 2014 to 31st Dec, 2015
Stern Ingredients India Private Limited (FMCG German Based Company)

Job Profile-
Understand the needs of your business customers
Receiving telephone calls and reply and coordinate via emails regarding product prices
Check the quantities of goods on display and in stock in the factory
Make accurate, rapid cost calculations and provide customers with quotations
To make quotation and make an invoice
Handling checks and daily check reconciliation statement
Rarely to do GST entries in Tally Software in absence of accountant
To make Order Letter or quotation
To make Confirmation letter after approval of quotation or order letter
To make invoices of Customers and sample letter
Payment follows up with Customer
Passing of Credit Note & Debit Note Entry in Tally ERP 9
Inventory Inwards through Delivery Challan in Tally ERP 9
To do Bank Reconciliation
To make Final report till as on date of Sales and collection and to give to Manager
To handle Petty Cash of H.O. , Branch and foreign colleagues
To Cooperate with our Sales and another account department for purposes and other expenses and income as well as dispatch coordination of product sample from factory and Office at Germany
Chart the different time zones and share the burden when scheduling conference calls with your international colleagues